EXHIBITOR EVENT INFORMATION

National Education Summit Melbourne Featuring The Education Show Melbourne 2025

Floor Space Only Stands

All custom-built stands require approval prior to Move In. Stand plans and confirmation that the wall system erected is self-supporting must be submitted to the Organiser by Monday 30 June 2025.
Please upload into the online portal or email all plans and documentation to educationadmin@iecgroup.com.au.

If you require assistance finding a suitable Contractor, please refer to the Service Providers Directory.

Stand Plans

All Floor Space Only Stands are required to provide the Organiser, educationadmin@iecgroup.com.au with a plan of their space by Monday 30 June 2025.

All plans and documentation should include:

·         The scale used (min. 1:50)

·         The exhibiting company’s name and stand number

·         The name and contact number of the responsible contractor

·         All stand dimensions including height

·         Stand orientation within the Exhibition Hall - with an indication of which sides are open onto aisles

·         Details of all walling, raised floors, demonstration areas, exhibits, graphics etc.

·         Written in English

Floor Space Only Stand

1. Lighting & Power

Your stand will require lighting and may require power. Additional lighting helps to highlight special features within your stand area. All lighting must be 2.2 metres above the floor level and any variations must have prior approval of the Venue. High powered lights such as floods or spots must not be placed within 500mm of flammable material. All portable light fittings must have a Certificate of Suitability or a Certificate of Approval from Australian or New Zealand Electrical Safety Regulators. If unsure, please contact ExpoNet on tel 02 9645 7000.

Testing & Tagging
All electrical equipment entering the Venue must comply with the Work Health and Safety Act 2011 and Australian Standards. This Act affects all electrical equipment used in the workplace, including equipment brought into the Venue by contractors or third parties. The outward sign of compliance with the Act will be the electrical test tag compliant with AS/NZS 3760:2003. The Venue reserves the right to remove or replace any electrical equipment not complying with the Act. Power cords which are detachable such as IEC leads, extension leads, and power boards are separate items and need to be tested independently from the equipment they are supplied with.

2. Flooring

The Melbourne Convention & Exhibition Convention Centre (MCEC) is not carpeted therefore you are responsible for providing your own flooring. All stands with raised floors require a bevelled edge. All raised floors, steps and ramps within exhibits must comply with the relevant sections of the Building Code of Australia. Any raised floor sections must be clearly distinguishable from areas of the surrounding floor space.

All raised floors with a height of less than 115mm are not regarded as a step, and these floors will require a suitable and clearly distinguishable ramp from the main exhibition floor level or surrounding platform to the raised section. The ramp must be of a gradient no less than 1 to 3 and be contained within the contracted space. Ramps may not protrude into the nominated aisle way, so must be included in the stand space. The only exception to this requirement is for ramping on 32mm raised flooring constructed from one (1) metre modular floor sections, where an allowance of up to 100mm intrusion into the aisle will be acceptable and the 1 to 3 gradient will be maintained.

All raised floors with a height greater than 115mm but less than 190mm from the main exhibition floor level or surrounding platform will be regarded as a step and generally will not require a ramp. However, an approved stair nosing must be installed as per requirements for steps in public places. The raised floor sections or ramps must not contain sharp or dangerous edges and must not cause a trip hazard. Disabled access to the stand must be provided.

3. Walls

·         All floor space only stands are required to provide a back wall, with the exception of island stands.

·         All walls must be built to a height of 2.4 metres.

·         If your walls and/or displays are to exceed 2.4 metres (the standard Pre-Built Stand wall height), consent must first be obtained in writing from the Organiser.
Note: The maximum permitted height of any wall is 3 metres.

·         If the wall height exceeds 2.4 metres, the back of your wall adjacent to the adjoining PBS Exhibitor, must be appropriately dressed.

·         If your stand does not adjoin another PBS Exhibitor, all walls must be appropriately dressed.

4. Signage

Signs, banners and similar materials may not be nailed, stapled, hung or attached to the ceilings, walls, windows, sprinkler systems or any other surface of the Venue, except by permission of the Venue. Damage resulting from installation will be a direct charge to the Exhibitor.

Additional Safety Precautions

Should your exhibit feature any of the following items, contact the Organiser on tel 03 9596 9205 for further information on the safety steps you may need to take or written approvals that you may need to gain:

·         A second storey

·         A solid ceiling/roof area more than 18sqm

·         A structure more than three (3) metres high

·         Naked flame (e.g. a candle)

·         Lighting lower than 2.2m above floor level

All portable light fittings used in the Venue are required to have Certificate of Approval or Suitability from an Australian or New Zealand Electrical Safety Regulator.

Health & Safety Onsite

It is the responsibility of each Exhibitor and Stand Builder to ensure that a safe working environment is maintained before, during and after the Expo. All Exhibitors and Stand Builders must review the OH&S Staff Induction Checklist. This document highlights essential information all staff working at the Show must know before coming onsite. Use this checklist in your pre-Expo meeting or staff training packs.

Melbourne Convention & Exhibition Centre Site Induction

In order to gain entry to bump in & out, it is now mandatory for all individuals to complete the MCEC induction and present their induction card. Please also advise your stand builders and anyone bringing stock into the hall.

To complete the MCEC induction, please use the link below. MCEC staff will be conducting checks to ensure everyone possesses a valid induction card, and please be aware that entry will be denied to those without it.

Exhibitor Venue Induction

If you require further assistance, please contact the MCEC Induction team on email cms@mcec.com.au

PRE-SHOW INFORMATION

Public Relations
Our marketing and public relations team is always on the lookout for new things to publicise. Let us know about your new products or services by contacting Darshana Amarsi on tel 03 9596 9205 or email darshana.amarsi@iecgroup.com.au

We may use the information you supply in several mediums, including media releases, newspaper editorial, Visitor marketing, through websites, Facebook, LinkedIn, Twitter plus much more.

Free Marketing Tools
To maximise your investment, be sure to promote your participation at the Show. Invite and encourage your current and potential clients to visit your stand by using some of the FREE marketing tools for Exhibitors.

Official Show Guide
Every Exhibitor booked and confirmed in the Event prior to Friday 1 August 2025 will receive a free listing in the Event Guide. To ensure you are listed correctly please complete the online compulsory form in your Online Exhibitor Portal. If we do not receive any information your listing will default to a past listing, or the details noted on your Stand Agreement.